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CASE STUDY: 2024

Internal Automation Tool Personal
Assistant for Team Members

To improve team efficiency and reduce time spent on repetitive tasks, Fluidify Systems developed an AI-powered personal assistant integrated within Slack. The solution enables team members to perform actions like scheduling, searching, transcribing, and retrieving internal data — all through a single command interface.

Visual automation tool (e.g., n8n)

The Solution

  • Trigger Points:
  • Slack Commands and Shortcuts
  • Apple Shortcut Voice Triggers
  • Key Functions:
  • Transcribes audio to text
  • Identifies user intent using conditional logic
  • Extracts relevant data fields
  • Routes tasks to the most suitable AI model or integration tool
  • Provides contextual responses in Slack (DM or channel)
  • Manages tasks and events directly in connected platforms

Tools and Tech Stack

AI Models

OpenAI Chat, DeepSeek R1 (optional), Manus

Utilities

SerpAPI (web search), Google Calendar, Fibery (task execution), Supabase (database), Slack Messaging

Support Functions

Audio transcription, user role extraction, switch logic

Results

Metric Before Assistant After Assistant
Average Query Response Time 10–15 minutes Under 30 seconds
Missed Reminders and Updates 40% Under 5%
Time Spent Searching Information 15–20 min/day ~3 min/day
Manual Task Switching High Minimal

Impact

  • Unified team interactions under one intelligent system
  • Reduced response time and improved information accuracy
  • AI-driven decision-making for tool/model selection
  • Scalable structure for integrating future AI models and platforms